Problems that arise in small meetings are generally best resolved by using an open and honest approach. In a large meeting, however, problems can be more serious. A firm but fair chairperson who is familiar with procedure should be able to keep order. Seeing the Weaknesses During a meeting that […]
Human Resources
It is just as important to listen properly in a meeting as it is to speak – sometimes even more so. Listen to each speaker’s word, and consider the meaning behind them. Use clues such as body language and the tone of voice to ascertain the strength of a speaker’s […]
To ensure that your message is getting through to others, you should look and sound the part. Dress appropriately for each meeting, and make sure that you speak clearly and confidently whenever making a contribution to proceedings. Looking the Part A professional appearance can gain you extra respect when stating […]
It is the responsibility of each participant at a meeting to ensure that it attains its objectives. Prepare in advance and actively contribute to make every meeting productive. Taking an Active Role As a participant in a meeting, it is vital to be well-briefed. Focus on the aims of the […]
The success of most meetings greatly depends on advance preparation and organization. This includes providing suitable facilities and materials for the occasion – including the venue, any audio-visual aids, and writing materials. Organizing a Venue At your venue, you may also have a limited amount of time available to check […]
The placement of participants in a meeting can have an enormous impact on the success of that meeting. Consider the seating arrangements in advance, and, if necessary, draw up a seating plan to give a meeting the best chance of achieving its goals. Meeting One on One In a one-on-one […]
The choice of venue is vitally important to the success of a meeting. It is not only a question of comfort; participants must also feel that the place is appropriate to the occasion. This is true for all meetings, small or large, formal or informal. Recognizing Your Needs Try to […]
The best way to ensure that those attending a meeting are sure about its purpose is to send them a clear agenda well in advance. There are several ways to prepare an agenda, so find and utilize the one best suited to your purposes. Compiling Agendas An agenda for a […]
The time spent preparing for a meeting is rarely wasted. Ensure that the right people attend, and that they reach the right decisions. INVITING PARTICIPANTS Choosing the right people to attend a meeting may determine whether its aims are achieved. Each participant should be attending because they can make a […]
Meetings cost time and money, both of which are valuable. Hold meetings only when necessary, and ensure that they are concise and constructive. MEETING FORMALLY Each of the various different types of formal meeting has different rules of procedure. Some meetings, such as annual general meetings, must be convened by […]
